Full-stack SharePoint Online management from On-Site Technology: migration, information architecture, permission governance, security, and Copilot readiness for businesses with 10 to 500 users. One predictable monthly fee, no orphaned team sites.
Managed Microsoft SharePoint services give businesses a fully administered SharePoint Online environment covering site architecture, document library design, metadata and retention, permission governance, external sharing policies, Microsoft Search configuration, Power Automate workflows, and integration with Microsoft Teams, OneDrive for Business, and Microsoft 365 Copilot. On-Site Technology (OST) handles SharePoint migrations from file servers, on-premises SharePoint Server, Google Drive, Dropbox, and Box, and secures tenants with Microsoft Purview sensitivity labels, DLP, Conditional Access, and third-party backup across Northern NJ, New York, Pennsylvania, and South Florida for organizations with 10 to 500 users.
Most SharePoint tenants get set up once, then slowly decay into a landscape of 47 orphaned team sites nobody remembers creating. Managed SharePoint means someone owns the environment day in and day out.
Hub sites, spoke sites, communication sites, team sites. We map your org structure to a navigable tenant so users find what they need in two clicks instead of ten searches.
Library taxonomy, column design, content types, and managed metadata so search actually works. Views, filters, and default templates built to your workflow.
Entra ID security groups mapped to site permissions, break-inheritance audits, ownership attestation, and quarterly access reviews. No more finance data readable by the whole tenant.
Tenant-level and site-level external sharing rules, anonymous link expiration, guest-account lifecycle, and allow-list domains. Vendors and clients get access without opening the front door.
Search schema, promoted results, bookmarks, acronyms, and result sources tuned to your vocabulary. Copilot also leans on this layer, so investing here pays off twice.
Document approvals, HR onboarding packets, contract routing, and list-driven notifications. We build and maintain the flows your team actually uses. Part of our managed IT services.
SharePoint Online ships as a standalone plan or bundled inside every Microsoft 365 Business and Enterprise SKU. Prices below are Microsoft’s published annual-commitment list prices. OST layers a flat monthly management fee on top; for your specific configuration, use the managed IT cost calculator.
$5.00 / user / month
$10.00 / user / month
$22.00 / user / month
$36.00 / user / month
$57.00 / user / month
Microsoft 365 Copilot is a $30 / user / month add-on on top of any eligible plan. SharePoint Premium (formerly Syntex) is billed separately on usage. Contact OST for current quoted pricing; Microsoft list prices change periodically.
Five phases, one team. Whether you are moving from a file server, on-premises SharePoint Server 2016/2019, Google Drive, Dropbox, or Box, the playbook is the same: plan first, lift-and-shift second.
We scan your source environment for total content volume, file type distribution, NTFS permissions, broken inheritance, stale data, and oversize files. You get a written report showing exactly what is worth migrating and what should be archived in place.
Hub-and-spoke site design, library taxonomy, content types, managed metadata, and retention labels. We design the structure your users will actually live in for the next ten years, not a dumping ground.
Execution with Microsoft Migration Manager or ShareGate, depending on source and volume. Delta syncs for in-flight changes. Most migrations under 2 TB finish over a weekend. Users log in Monday and everything works.
Sensitivity labels applied, DLP policies scoped, retention schedules turned on, external sharing locked down, permission drift monitored. This is where most self-managed tenants fail within six months. OST handles it continuously.
Adoption reports, search tuning, workflow buildouts, and Copilot readiness once permissions are clean. We review usage quarterly and surface capabilities your team is not using yet.
Most businesses do not realize that every file shared in a Teams channel, every Copilot response grounded in company data, and every OneDrive file lives on SharePoint’s backend. Get SharePoint right and the rest of Microsoft 365 follows.
Every standard Teams channel is backed by a SharePoint document library. When you drag a file into a channel, it goes into SharePoint. Getting SharePoint permissions right is the same job as getting Teams permissions right.
OneDrive for Business is a per-user SharePoint site collection with a single document library. The sync client, sharing model, and retention policies are all shared with SharePoint. One governance framework covers both.
Microsoft 365 Copilot respects existing SharePoint permissions. If a user has access to a site, Copilot can surface content from it. That makes overshared libraries a direct liability once you roll Copilot out. Permission cleanup is the prerequisite.
One query box inside Office.com, SharePoint, Teams, and Outlook searches across every library, mailbox, and OneDrive you are permitted to see. Bookmarks, acronyms, and promoted results all inherit from SharePoint admin.
Microsoft 365 Copilot is $30 per user per month. Spending that without first auditing SharePoint permissions is how companies end up with Copilot surfacing salary data to the whole marketing team. Before enabling Copilot, OST validates:
SharePoint holds your organization’s most sensitive data: contracts, IP, HR records, client deliverables. OST layers Microsoft Purview, Conditional Access, and Defender controls aligned to HIPAA, CMMC 2.0, PCI DSS 4.0, SOC 2, NIST 800-171, FERPA, CJIS, and NIST CSF 2.0 as part of our managed cybersecurity services.
Microsoft Purview sensitivity labels classify and encrypt documents based on content. Confidential files stay encrypted even after a user downloads them. OST designs the label taxonomy and auto-labeling rules around your data.
Data Loss Prevention policies scan every file uploaded or shared. SSNs, credit card numbers, PHI, and custom regex patterns trigger automatic blocking, policy tips, or admin alerts before data leaves the tenant.
Entra ID Conditional Access policies restrict SharePoint sign-in by device compliance, network location, risk score, and MFA. Sensitive sites get stricter requirements than the company intranet.
Purview eDiscovery (Premium on E5) searches across SharePoint, OneDrive, Exchange, and Teams. In-place hold freezes content for litigation, and 10-year audit log retention on E5 keeps the forensic trail intact.
Tenant-level sharing defaults, per-site overrides, anonymous link expiration, guest lifecycle in Entra, and domain allow-lists. Clients and vendors collaborate without an uncontrolled sprawl of “Anyone with the link” shares.
Purview retention labels automate what stays, what goes, and when. Records management locks critical documents so even admins cannot alter them. Maps to SEC, FINRA, HIPAA, and state retention statutes.
This is the single biggest blind spot in self-managed SharePoint tenants. Read Microsoft’s own shared-responsibility model: you are responsible for your data, not them.
What OST recommends: A third-party SharePoint backup layer (Veeam Backup for Microsoft 365, Datto SaaS Protection, Dropsuite, or Keepit) with 3x daily snapshots, multi-year retention, and point-in-time restore for sites, libraries, items, and permissions.
Different industries need different SharePoint configurations. A defense manufacturer handling CUI has different controls than a law firm managing privileged communications. We tailor every tenant.
CMMC 2.0, ITAR, CUI containers with sensitivity labels and GCC High tenants where required.
Matter-centric site templates, Information Barriers for ethical walls, DLP for privileged content, and eDiscovery holds.
HIPAA BAA, DLP scanning for PHI, encrypted document libraries, and audit log retention for OCR-ready compliance.
PCI DSS 4.0, SOX, SEC Rule 17a-4 and FINRA retention, Communication Compliance on E5.
GCC / GCC High deployments, CJIS and FERPA alignment, classroom site templates, and shared-device policies.
Accounting, consulting, and engineering firms. Project sites, client extranets, and Copilot rollouts.
SharePoint is one layer. Here is how it connects to everything else OST manages for your business.
Common questions about managed SharePoint Online services, answered by our engineering team.
It covers tenant design, site architecture, document library taxonomy, permission governance, external sharing policy, Microsoft Search tuning, Power Automate workflows, sensitivity label and DLP design, third-party backup, and day-to-day administration. OST also handles migrations from file servers, on-premises SharePoint Server, Google Drive, Dropbox, or Box. Think of it as a dedicated SharePoint admin team on a flat monthly fee instead of a full-time hire.
SharePoint Online Plan 1 is $5.00/user/month and Plan 2 is $10.00/user/month as standalone subscriptions. SharePoint is also bundled into Microsoft 365 plans: Business Basic ($6), Business Standard ($12.50), Business Premium ($22), E3 ($36), and E5 ($57) per user per month. OST’s management fee sits on top. Use our cost calculator for a tailored estimate.
For a business with 1 to 5 TB of source data and 50 to 150 users, a typical migration runs 3 to 6 weeks end to end. Week 1 is assessment. Week 2 is architecture design. Weeks 3 to 4 are pilot migrations and full bulk loads (usually scheduled across one or two weekends). Weeks 5 to 6 handle governance rollout, training, and Copilot readiness. Smaller organizations under 500 GB often finish in under two weeks.
Yes. File-server-to-SharePoint is our most common migration. We use Microsoft Migration Manager or ShareGate to preserve folder structure, NTFS permissions (mapped to SharePoint groups), timestamps, and version history where possible. We also flag content that should NOT migrate: stale data, duplicate folders, and files with broken NTFS inheritance that would create governance chaos in SharePoint.
Yes. We handle Google Drive (both My Drive and Shared Drives), Dropbox Business, and Box migrations into SharePoint and OneDrive. Microsoft Migration Manager supports these sources natively. The tricky parts are permissions translation (Google’s sharing model differs from SharePoint’s) and external share cleanup. OST maps both and validates pre- and post-migration.
Plan 1 at $5/user gives you standard SharePoint functionality: sites, libraries, basic search, and standard storage (1 TB pooled plus 10 GB per license). Plan 2 at $10/user adds unlimited pooled storage, Data Loss Prevention for SharePoint content, advanced eDiscovery, in-place hold, and expanded Power Automate premium connector entitlements. Plan 2 is standard inside M365 E3 and E5.
Yes, for any business serious about continuity or compliance. Microsoft’s SharePoint retention is not a backup. First-stage and second-stage recycle bins clear after 93 days combined. Ransomware, malicious deletion, and tenant-level incidents are not protected. OST deploys Veeam Backup for Microsoft 365, Datto SaaS Protection, or Dropsuite as a dedicated SharePoint backup layer. Details in our backup and continuity services.
Every standard channel in Microsoft Teams is automatically backed by a SharePoint document library. When someone drops a file into a channel, it lives in SharePoint. Private channels create their own mini site collections. Shared channels use Shared SharePoint. Managing Teams governance without managing SharePoint governance is impossible. OST handles both as one job.
Almost never. Microsoft 365 Copilot surfaces any content the user has access to. If your SharePoint sites are overshared (and most are), Copilot happily returns HR salary spreadsheets, unsigned contracts, and confidential M&A files to whoever asks. OST audits permissions, remediates oversharing, applies sensitivity labels, and scopes Restricted SharePoint Search before enabling Copilot licenses.
Microsoft offers a HIPAA Business Associate Agreement for SharePoint Online, which is a prerequisite for compliance. The BAA alone is not enough. You still need DLP policies scanning for PHI, sensitivity labels on medical libraries, audit logging, encryption enforcement, and minimum-necessary access controls. OST configures all of these and documents the controls for your HIPAA risk assessment.
Tenant-wide sharing defaults set to “New and existing guests” or “Only people in your organization,” with per-site overrides for client extranets. Anonymous links are disabled or set to expire automatically in 7 to 30 days. Guest accounts flow through Entra External ID with an attestation and quarterly access review. Domain allow-lists block sharing to competitor or personal-email domains. We audit shares monthly.
We still support SharePoint Server 2016 and 2019 for clients who cannot yet move to cloud (usually due to compliance or custom solution dependencies). Most of our SharePoint Server engagements are now migration projects to SharePoint Online. Subscription Edition extends on-prem SharePoint’s lifecycle, but the long-term trajectory for every business we work with is SharePoint Online.
Whether you need a file-server migration, a permission cleanup before Copilot, or ongoing governance, On-Site Technology has the SharePoint expertise to deliver. Serving businesses with 10 to 500 users across NJ, NY, PA, and FL.